For the client who has flexibility
with their schedules and wants EventsLYFE
to assist with design, offer vendor referrals,
provide unlimited professional advice and
manage the details of the wedding day.
Ongoing access to EventsLYFE for professional advice and guidance with unlimited consultation via email and phone
Client Portal – Vision Board, Budgeting, Payment Schedule, Layout, Seating Chart, Agreements, Vendors, etc.
Consult and collaborate with Client to discuss wedding style
Developing and prioritizing wedding budget
Establish color combinations, theme and design concepts
Schedule and attend meetings with 1-3 Florists and attend any follow up meetings
Includes chair rental recommendations and placing order for Client if applicable
Optional upgrades and placing orders for Client on other rental items: Linens, Lighting, Dance Floor, Lounge Furniture, Draping, Specialized China, Glassware, Flatware, Trees, Props, etc.
Offer additional vendor information best suited to the Client’s style and budget (Photographers, Videographers, DJs, Bands, Stationers, Bakery, Transportation, Officiants, Hair and Make-up Artists, Tuxedos, etc.)
Review proposals and terms of final contracts with attended referred service providers
Proof wording for Save the Date Cards and Invitations
Provide ideas and suggestions on wedding favors
Attend menu selection/ banquet set up meeting with Catering Manager and Client
Review all the vendor contracts signed and executed by Client
Produce a minute-by-minute timeline of the wedding day
Review and proof BEO (Banquet Event Order) provided by Catering Manager
Communicate venue’s policies and procedures for unloading, set up and tear down
Confirm all vendor orders and quantities on rental Items
Distribute Client- approved timeline to all vendors at least 1 week before wedding date
Assist Officiant and orchestrate ceremony rehearsal with bridal party and family
Communicate with musicians on ceremony song selections and cueing wedding party for processional
Communicate and manage banquet staff regarding set ups and compliance of floor plans
Attend sound check with band musicians/ or DJ and review formalities and song selections
Direct ushers with seating and program distribution
Assist with set up of seating cards, menu cards, table numbers, favors, sign-in guest book, etc.
Work with band musicians/DJ to establish timing for grand entrance, first dance, cake cutting, bouquet and garter toss, and last dance
Provide client with marriage license information
Prepare and handle final payments and gratuities to vendors