Does My Event Need Place Cards?

Caroline Tran Photography

Does My Event Need Place Cards?

One of the challenges of planning an event is all of the little details that may slip your mind– and one of those is place cards. At certain ceremonies, place cards are a MUST in order for the event to run smoothly. But, in other cases, it may just be another extra step that you may be better off without. We’re here to walk you through when you need place cards, and when you don’t! 


If you are having a formal dinner where guests select their protein option in their RSVP, then the answer is YES– you definitely need place cards, and our FREE Place Card Template can help! 


If you are having a backyard celebration or a party at the park (perhaps with a food display for guests to help themselves as they please) – then the answer is NO, you do not need place cards for your event. 


At events like conferences, event sponsorships, festivals, or guest speakers– you often won’t need place cards unless there is a certain way you’d like your guests to be seated. Consider if there will be a formal dinner or a panel as part of your events. In those cases, it may alleviate some of the anxieties of the guests to create place cards– and it may even help to facilitate 

certain business deals. 


Let us share with you the 3 top reasons place cards are important for the success of many events and how you can easily collect all the information you need with our Place Card Template


Assist in Meal Selection 

Make sure your place cards have an indicator (or symbol) that will tell the staff which meal your guest has selected, so the process can be sped along with ease. 2. 


Seating Chart Control

Place cards give you the luxury of being able to seat guests in certain locations, making the dining experience more enjoyable for everyone. It may be best to seat certain individuals closer to one another, and some far away– we’ve all been there before!


Dining Preferences 

Place cards are also helpful for guests who may be vegetarian, vegan, gluten free, or have other dietary restrictions that staff will be able to easily view and 



In order to make all of the little details run smoothly, place cards can be super helpful. Not only can they make the event go perfectly for YOU, but also for your guests. 


Download our FREE Place Card Template here now to make sure you have all the information you need for a seamless seating arrangement!

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