For the couple who has already booked all their vendors and has taken on the planning of the wedding but needs someone to manage the details to enjoy the day of the wedding.
During the 2 months prior, (6) meetings with the Client will be scheduled to cover the following:
Review all the vendor contracts provided by Client and produce a minute-by-minute timeline of the wedding day
Final detail meeting with client, meet at venue if available.
Unlimited emails and phone calls during the 2-month period
Review all the vendor contracts signed and executed by Client
Review and proof BEO (Banquet Event Order) provided by Catering Manager
Contact Service Providers for arrival and end times, including strike time
Communicate venue’s policies and procedures for unloading, set up and tear down
Confirm all vendor orders and quantities on rental Items
Distribute Client- approved timeline to all vendors at least 1 week before wedding date
Assist Officiant and orchestrate ceremony rehearsal with bridal party and family
Communicate with musicians on ceremony song selections and cueing wedding party for processional
Communicate and manage banquet staff regarding set ups and compliance of floor plans
Attend sound check with band musicians/DJ and review formalities and song selections
Direct ushers with seating and program distribution
Assist with set up of seating cards, menu cards, table numbers, favors, sign-in guest book, etc.
Work with band musicians/DJ to establish timing for grand entrance, first dance, cake cutting, bouquet and garter toss, and last dance
Provide client with marriage license information
Prepare and handle final payments and gratuities to vendors
Dedicated assistants are highly recommended 1 per 50 guests based on final guest count and ceremony/ reception locations. Please inquire with wedding planner for further guidance for the success of your wedding and custom packages at firstname.lastname@example.org